SPEAKING ENGAGEMENT/EVENT PARTICIPATION REQUEST FORM

President's Office Use

Calendar Clear: _____ yes _____ no

Accepted _____ Declined _____

Conflicting event: ______________________________

Staff Recommendation: ___________________________________________________

Comments: ____________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

Items to be researched by staff:

	A check of the sound system and whether it will be effective.
	Will there be a podium or does it make no sense to have one? Is the podium high enough that the president can read notes?
	Should the speech be interactive (which takes longer) or just one way? Should it be written and read or more in conversational style?
	Provide the names and general interests of those with whom the president will meet.
	Who should be particularly recognized? Is there a potential major donor present? Is there someone who has been an outstanding supporter (not necessarily financial) to the university? Are there employees present who are outstanding CMU supporters?
	Who should be thanked and for what and why?
	What exactly will other speakers talk about?
	Is there a danger that the president's prepared comments will overlap?
	Will the press be present?
	Will the president be expected to stay the whole time?
	Directions to location for speech: __________ Driving time __________ Directions, etc.

SPEAKING ENGAGEMENT/EVENT PARTICIPATION REQUEST FORM To assist the president in serving your needs and representing CMU in the best possible fashion, please complete this form as part of any invitation for the president to speak at or attend an event or meeting. While the president openly accepts the vast majority of invitations that are made, he must frequently decline an invitation due to a calendar conflict. The president's office attempts to accommodate most requests that support the mission of the university and appreciates your patience with the president's complex calendar.
Event Name:
Event Location:
Event Date:
Event Start Time:	a.m. p.m.
Event End Time:	a.m. p.m.
President's participation / involvement requested from:
	a.m. p.m. to a.m. p.m.
What time will the majority of guests arrive?:
	a.m. p.m.
Please NOTE: The times requested for the President's participation should be as exact as possible, as the president is often juggling multiple events in series. If the event schedule changes after submitting this request, it is the requesting department's responsibility to contact Charla Miller at 774-2206 immediately so she may determine if the change can be accommodated.

Contact Person:
Phone Number:
Address:
E-Mail (one address only):

Person who will meet the president at the event:


Audience Profiles:	Is the audience internal, external, business, education, government, donors, etc. (please be specific):
	Number of People Expected in Audience
	Ages
	Male / Female / Mixed
Dress code:
business professional business casual casual formal

Is there a theme for this event?
History of this event (inaugural, annual, etc.)

Is the president being requested to speak? (If YES, please answer remaining questions. If NO, then proceed to bottom and click submit.) Please submit an official copy of program/invitation at least three (3) days in advance of event to the President's Office.
What is the group's interest in hearing the president speak?

Does the group have any special interests or concerns that should be addressed?

Is there a topic or subject that should be addressed in the president's remarks?

Should remarks be formal or conversational?
Preferred length of comments:

Are there people in the audience who should be recognized (dignitaries from group, politicians, donors, etc.)? If so, who?

Are there any other speakers? If so, who?

BEFORE submitting this request, please print for your files.