Transferring Transactions into SAP
The CMU Business Credit Card statement's current period runs from the 25th of the month to the 24th of the month. (i.e. April 25—May 24). Individuals with an ActivePay user account can log into ActivePay to view and update credit card transactions anytime during the month. Transactions can be updated until the lockdown takes place. The Month-End Schedule lists the upcoming deadlines.
On the day of the lock-down, an ActivePay Administrator will lock all transactions in ActivePay from further editing. A file will be created and sent to Accounting to be loaded into SAP. While doing the upload, if there are any problems or errors with account codes assigned to a transaction, the transaction will be allocated back to the default account codes.
Accounting will contact the cardholder to inform them of the incorrect account codes. At this point, a journal entry will need to be submitted to Accounting to have the transaction moved to a different account.
Once the lockdown process has been completed, you can log into SAP to view your credit card transactions. They can be found in the account codes you assigned using ActivePay.