Reimbursement Prior to Travel

Reimbursement prior to travel has been eliminated. However, employees who are CMU Business Credit Card holders may charge their pre-trip expenses to their CMU Business Credit Card if the expenses are to be fully reimbursed by the University. Employees without a CMU Business Credit Card may do one of the following:

• Charge their airfare and/or conference fees only on a CMU Business Credit Card held by another employee within their department (if fully reimbursable), or
• Pay out of their own pocket and seek reimbursement after taking the trip.

Documenting airfare

A copy of the passenger receipt portion of the ticket or documentation showing the traveler's name, dates of travel, cost and payment of the airfare must be attached to the CMU Business Card Reconciliation Form.

Upon return, attach the original airline ticket/receipt to the CMU Business Card Reconciliation Form or Employee Reimbursement Voucher and forward them on to Payroll and Travel Services, Warriner Hall 204.

Documenting conference fees

A copy of the receipt showing conference dates and amounts must be attached to the CMU Business Card Reconciliation Form or Employee Reimbursement Voucher and forwarded to Payroll and Travel Services, Warriner Hall 204.

Documenting other travel expenses

If you have other reimbursable travel expenses from that trip, submit them on the CMU Business Card Reconciliation Form or Employee Reimbursement Voucher​​. If you have any questions, please call ​Payroll and Travel Services at 989-774-3525.